RECEPTIONIST
Additional Information
- Job Title: Receptionist
- Reference Code: OFCM012-2025(E)
- Closing Date: 02 June 2025
- Job Level: T7
- Annual Salary Scale: R242 640,00 – R337 008,00
- Estimated Total Remuneration Package: R340 769,00 – R460 882,00
- Target Group: Open to all categories
- Position ID: S70000414
- Contact for Enquiries: Thea Louw | Tel: 012 358 1226
Background & Job Description
This receptionist position is a frontline opportunity for an organised and people-oriented individual to play a key role in the efficient functioning of the organisation’s reception and administration functions. The purpose of the role is to provide quality receptionist and administrative services by receiving visitors, answering calls, conducting basic clerical duties, and ensuring smooth communication between departments and external clients.
This role is suited for someone with strong interpersonal skills, who thrives in a structured environment and can manage a variety of office tasks while maintaining a welcoming and professional demeanour at the reception area.
Tasks
- Handle and ensure the smooth daily functioning of general administrative tasks
- Perform all necessary typing and word-processing assignments
- Receive, sort, and distribute incoming correspondence to relevant departments
- Compile and send outgoing correspondence promptly
- Manage parking arrangements for visitors
- Welcome clients and coordinate with relevant employees before guiding them through
- Reserve boardrooms for scheduled meetings
- Make photocopies and retrieve files from the Registration Section as needed
- Collect and distribute internal communications from support services
- Carry out daily computer-based tasks
- Answer telephone calls on behalf of senior personnel when required
- Record and compile minutes of meetings upon request
Qualifications
- A Senior Certificate (Grade 12) is essential
- Basic computer literacy is required (e.g., email, Microsoft Office applications)
- A valid Code B driving licence is an advantage
- Applicants must be willing to undergo vetting and fingerprint verification at their own cost
Experience
- A minimum of 1 year of relevant work experience in administrative support services
- Previous exposure to a front-desk, clerical, or receptionist role will be highly advantageous
- Experience dealing with public-facing duties and internal correspondence handling is preferred
2. FUNCTIONAL HEAD: SUPPLY CHAIN MANAGEMENT
Additional Information
- Job Title: Functional Head: Supply Chain Management
- Reference Code: OFCM013-2025(E)
- Closing Date: 02 June 2025
- Job Level: T15
- Salary Scale: R600 744 – R834 372 per annum
- Estimated Total Remuneration Package: R796 569 – R1 093 934 per annum
- Target Group: Open to all categories
- Position ID: S70000342
- Contact for Enquiries: Thea Louw | Tel: 012 358 1226
Background & Job Description
The City of Tshwane is recruiting for a dynamic and experienced individual to lead its Supply Chain Management (SCM) support services within the Office of the City Manager. The position of Functional Head: Supply Chain Management plays a strategic role in ensuring regulatory compliance, procurement efficiency, and oversight of tender processes.
The ideal candidate will take ownership of managing high-level SCM functions including tender resolution implementation, supplier compliance evaluation, and reporting aligned with the City’s procurement strategies. This position provides an opportunity to work at the executive level within local government structures and to significantly impact service delivery outcomes.
Tasks
- Provide a complete supply chain management support service to the Office of the City Manager
- Manage and oversee the compilation of tender appointment letters
- Analyse, monitor, and manage the implementation of Bid Adjudication Committee (BAC) resolutions
- Conduct compliance investigations on vendors and service providers prior to tender appointments
- Compile monthly procurement reports against the approved procurement plan for the City of Tshwane
- Respond to supply chain/tender-related enquiries on behalf of the Office of the City Manager
Qualifications
- An appropriate three-year tertiary qualification (National Diploma or Degree) in:
- Supply Chain Management, or
- A related field relevant to the duties of the position
- A valid Code B driver’s licence is required
- Applicants must be computer literate (e.g., MS Office Suite, SAP, or similar platforms)
- Successful candidates must undergo vetting and fingerprint verification at their own cost
Experience
- At least six years of relevant experience within a supply chain management support environment
- Supervisory or managerial experience in SCM will be a strong advantage
- Previous exposure to municipal procurement or public sector tender processes is preferred
Personal Attributes & Competencies
- Integrity and high ethical standards
- Strong decision-making abilities
- Keen attention to detail
- Proven presentation and communication skills
- Strong analytical and financial acumen
- Budget planning and management experience
- Excellent interpersonal and leadership skills
- Conflict resolution abilities and accountability
- Ability to take ownership and lead complex processes independently
Brief Company Contact Details
Recruitment Enquiries:
Name: Thea Louw
Telephone: 012 358 1226
Interested applicants are advised to contact the official above for further instructions regarding submission formats, documentation requirements, and interview scheduling.
3. DIRECTOR: PERSONAL ASSISTANCE TO THE MANAGEMENT AND SUPPORT
OFFICER
Reference Code: OFCM014-2025(E)
Closing Date: 02 June 2025
Location: Pretoria, Gauteng
Job Level: T18
Recruitment services
Salary Scale: R844 008.00 – R1 172 220.00 per annum
Estimated Remuneration Package: R1 245 291.00 – R1 663 044.00 per annum
Job Purpose
The City of Tshwane is inviting suitably qualified individuals to apply for the position of Director: Personal Assistance to the Management and Support Officer. This role is critical for providing personal and executive-level support on both political and administrative matters within the Office of the Management and Support Officer. The successful candidate will act as a liaison between departments, government entities, community stakeholders, and internal role players.
Key Responsibilities
- Manage and coordinate the diary of the Management and Support Officer.
- Provide accurate and timely responses to requests and queries directed at the Office.
- Ensure the confidentiality and safe handling of sensitive documents.
- Offer comprehensive administrative and secretariat support.
- Deliver effective logistical support for meetings, briefings, and engagements.
- Plan and manage all events and official commitments related to the Management and Support Officer.
- Maintain accurate records and documentation of all relevant information and activities.
Minimum Requirements
- A relevant three-year tertiary qualification (National Diploma or Degree) in Public Administration, Management, or a related field.
- At least nine years of relevant experience in administrative support services, including five years at a management level.
- Compliance with MFMA unit standards (as per Regulation 493 of 15 June 2007) will be considered an added advantage.
- Possession of a valid Code B driving licence.
- Proficiency in standard computer applications.
- Willingness to undergo a vetting process and provide fingerprints at the applicant’s own cost.
Key Competencies and Attributes
- In-depth understanding of the following legislation:
- Local Government: Municipal Finance Management Act (MFMA)
- Employment Equity Act
- Skills Development Act
- Basic Conditions of Employment Act
- Labour Relations Act
- Proven knowledge of corporate governance and government strategic policies.
- Extensive experience in public personnel administration.
- Ability to interpret, explain, and apply HR policies and procedures.
- Strong interpersonal skills with the capacity to build relationships with employees, officials, unions, and the public.
- Expertise in budget preparation, project management, and strategic planning.
- Capacity to work long hours, attend after-hours meetings, and travel as required.
Position ID S70101050
Enquiries
Contact: Thea Louw
Tel: 012 358 1226
4. DIRECTOR: INTEGRATED PERFORMANCE REPORTING AND MONITORING
Additional Information
Position Title: Director: Integrated Performance Reporting and Monitoring
Reference Code: OFCM017-2025 (E)
Closing Date: 02 June 2025
Job Level: T18
Salary Scale: R844 008,00 – R1 172 220,00 per annum
Total Estimated Remuneration Package: R1 245 291,00 – R1 663 044,00 per annum
Position ID: S70101025
Location: City of Tshwane Municipality
Target Group: Open to all categories
Background & Job Description
The City of Tshwane is calling on qualified professionals to apply for the position of Director: Integrated Performance Reporting and Monitoring. This high-level executive role is designed to ensure the optimal performance and compliance of all clusters within the City’s administrative system. The incumbent will lead and manage strategic performance reporting and monitoring processes in line with regulatory standards and city governance frameworks.
The purpose of the role is to provide integrated oversight on how departmental and cluster objectives are being monitored, measured, and achieved across various city functions. A successful applicant will play a critical part in supporting informed decision-making through accurate, timely, and integrated reporting systems.
Tasks
- Oversee the review and alignment of annual business plans for departments within the cluster
- Coordinate monthly, quarterly, and annual performance reports to ensure accuracy and compliance
- Facilitate root cause analyses and initiate corrective actions for non-achieved key performance indicators (KPIs)
- Ensure approval of performance reports by the Management and Support Officer
- Lead performance review sessions for the office and the broader cluster structure
- Support the implementation and monitoring of planning and reporting procedures
- Drive continuous process improvement to optimize inefficiencies in reporting frameworks
- Review and recommend approval of procedural documentation to streamline monitoring functions
Qualifications